How to Create the Perfect ID Card

In today's world, ID cards have become essential for most organizations. Whether it's a school, hospital, or corporate workplace, ID cards are one of the most common and cost-effective ways to keep track of anyone entering the building, enhance security, and prevent unauthorized access. However, to get all of that and more out of your ID card, you need to make sure you build the card correctly. Here are some best practices to help you build the perfect ID card for your organization.

1. How should it look?

Before deciding to print your cards, one of the most significant considerations is determining the desired appearance and functionality of your ID cards. Do you want to print on both sides of the card? Do you want a color ID card or black and white? Do you want to print photos on your cards? Will you be using a barcode, magnetic stripe, or RFID technology? Once you've answered these questions, you'll then be able to start your search for the correct ID card printer.

2. Searching for a card printing system

When looking for the right ID card printer, you’ll notice that there are many different types and brands to select from. ID card printing systems generally include a card printer, printer ribbon, software that will let you design and print cards, a camera, and cards to use for printing. These cards can come in different forms such as magstripe, RFID, or cards with pre-printed artwork.

Seeing all of these different options and items can be a bit overwhelming and lead to some uncertainty as to which one to purchase. If you find yourself in this situation, rather than buy a printer you're unsure of, it's usually best to contact a specialist for a recommendation.

3. Installation

Once you've decided on a printing system and you have received your software license, card printer, and supplies you should contemplate working with a project manager to set up your system and a consultant to help you print the cards as efficiently as possible. This will help you avoid potential pitfalls during the installation that could result in wasted time and money for your organization. If you're not working with a project manager, you should receive step-by-step instructions on how to set up your printer and software.

4. Creating and printing your cards

Designing your cards is an important part of the ID card process. You want to create a design that represents your brand, acts as an added layer of security, and will last you for the foreseeable future. Printing your ID cards will depend on the type of printer you've purchased, the card technology you are using (barcode, magstripe, RFID), and the support team you have in place.

While this process of creating the perfect ID card for your organization can seem like a daunting task, just know you don’t have to do it alone. CI Solutions offers services such as Card Process Optimization (CPO), where we will learn about your organization's needs to help you create not only the perfect ID card but also the products you’ll need to run an efficient card program. Our team will work with you from start to finish to make the process of creating and implementing the card stress-free.

If you would like to learn more about what CI Solutions products and services can do for you, please feel free to contact us today!